#Graduation party planner full#

By following the steps outlined in this article, you’ll be well on your way to planning the ultimate graduation party for your special graduate. Planning a graduation party can be challenging, but with the right party rental equipment and services, it can also be a lot of fun. Consider using an online invitation service like Evite or Paperless Post to make the process easier and more eco-friendly.ĭon’t forget to follow up with guests who haven’t responded to your invitation to ensure an accurate headcount. Make sure to include all the necessary details, such as the date, time, location, and dress code.

Once you have the logistics worked out, it’s time to send out invitations and manage RSVPs. Step 7: Send Invitations and Manage RSVPs

You can also plan games or activities for guests to enjoy, such as a cornhole tournament or a photo scavenger hunt. Consider hiring a DJ, band, or photo booth rental to keep your guests entertained throughout the event. Step 6: Hire EntertainmentĪ graduation party isn’t complete without entertainment. If you’re hiring a caterer, make sure to book them well in advance and ask about any rental equipment they may need, such as a catering tent, serving trays or food warmers.

#Graduation party planner full#

Will you be serving a full meal or just snacks and drinks? Consider the time of day and the preferences of your guests. If you’re renting a tent, you can also add party lighting or drapery to enhance the ambiance. Consider adding balloons, streamers, and personalized decorations to create a festive atmosphere. Choose a theme or color scheme that reflects the graduate’s personality or school colors. Once you have your party equipment secured, it’s time to decorate your party space. Also, don’t forget to ask about delivery and pickup options, as well as setup and breakdown services. When renting your equipment, make sure to book well in advance to ensure availability since graduation season can get busy. You’ll also need to consider the type of food and drinks you’ll be serving and whether you’ll need rental equipment for that as well, such as a chafers, coolers, or punch bowls. For example, you may need to rent tables, chairs, linens, place settings, tents, lighting, and sound equipment. Step 3: Reserve Your Party Rental Items and Equipmentĭepending on what’s already provided for at your venue, you’ll need to decide what other party rentals you’ll need.

If you’re renting a venue, make sure to visit the space beforehand to ensure it can accommodate your guests and any rental equipment you may need. Will you be hosting the party at a home or renting a space, such as a hotel ballroom or banquet hall? If you’re hosting at a home, consider the size of your yard or outdoor space.

The next step is to choose your venue or location. How many people are you inviting, and how much are you willing to spend on the party? Once you have a rough idea of these two factors, you can start to plan the rest of the party. The first step in planning any event is to determine your guest list and budget. Step 1: Determine Your Guest List and Budget In this guide, we’ll walk you through the steps to planning the your upcoming graduation party and some of the party rental items you’ll need. This will give you plenty of time to ensure you have all the details worked out and, more importantly, that you have all your party rental items reserved well in advance. If you want to plan the ultimate graduation party, it’s a good idea to start planning early. Graduating from high school or college is a major milestone in any young person’s life, and it’s a time to celebrate with friends and family.